Fleet & Logistics Data Technician

POSITION DESCRIPTION

Department: Public Works
Reports to: Coordinator of Fleet
Effective Date: February 2026
Positions Supervised: 0
Revised Date: February 2026

POSITION SUMMARY:

Responsible for supporting the effective management, compliance, and reporting of the County’s fleet portfolio, including Public Works, Paramedic Services, and Library Services assets. Provides fleet data collection, validation, documentation management, and reporting to support regulatory compliance, operational efficiency, and performance reporting integrity. Supports audit readiness for fleet requirements and assists in aligning best practices across the County’s fleet management programs.

PRINCIPAL RESPONSIBILITIES:

Ensures each fleet asset has valid insurance and ownership documentation on file, and updates this annually.
Verifies annual vehicle safety checks are completed in accordance with applicable legislation and ensures current MTO annual stickers are obtained and distributed to the operating groups.
Maintains compliance and certification documentation for emergency services vehicles including manufacturer or self-certification where applicable.
Supports fleet maintenance records management, ensuring maintenance and repair records are retained for the life of each vehicle in the central database.
Participates in and supports the Paramedic Services Fleet 3-year auditing reviews.
Uses software systems to track annual fuel consumption for each vehicle and supports reporting on greenhouse gas (CO₂) emissions. Supports fuel monitoring activities including bypass code review and cleanup to ensure data accuracy and accountability.
Supports monitoring of electric vehicle electricity consumption and prepares monthly reporting for Finance to support utility expense transfers.
Reconciles odometer readings and vehicle mileage records, prepares fleet utilization reports based on kilometres driven and supports bi-annual odometer inputs for asset condition ratings.
Assists with fleet GPS reporting including monthly speeding and anti-idling reports, including initial validation of results.
Other duties as assigned.

MINIMUM QUALIFICATIONS:

Post-secondary diploma or degree in Business Administration, Data Analytics, Fleet Management, or a related field, or an equivalent combination of education and experience.
Experience in fleet administration, logistics, asset tracking, or a data/reporting support role is an asset
Demonstrated experience maintaining accurate records and producing routine operational reports.
Knowledge of fleet compliance requirements, maintenance documentation standards, and applicable legislation (e.g., MTO requirements); familiarity with CVOR requirements is an asset.
Proficient with Microsoft Office (Excel, Word, Outlook) and comfortable working with fleet management systems and GPS reporting platforms.
Strong organizational skills and attention to detail with the ability to manage multiple priorities and deadlines.
Effective interpersonal and communication skills with the ability to work collaboratively across departments and with external vendors.
Ability to demonstrate the required competencies for this position in alignment with Oxford County’s competency framework.
Valid Ontario driver’s license and access to a vehicle with insurance is required.

COMPETENCIES FOR SUCCESS:

Ability to demonstrate the required core and leadership competencies for this position in alignment with Oxford County’s competency framework.
Core competencies include teamwork, communication, innovation, service excellence, accountability and integrity, and inclusivity.

WORKING CONDITIONS:

Works primarily in an office environment with regular use of computers and fleet management systems.
Occasional travel to County facilities, fueling sites, or fleet locations may be required.
May be required to work outside of regular business hours periodically to support operational reporting deadlines or audit requirements.