Coordinator of Grant Applications

POSITION DESCRIPTION

Department: CAO’s Office 
Reports to: Manager of Strategic Initiatives & Intergovernmental Relations
Effective Date: April 2026 
Positions Supervised: 0
Revised Date: N/A 

POSITION SUMMARY:

Responsible for coordinating an effective and efficient grant application process throughout the organization, including monitoring opportunities, tracking submissions, and reporting.

PRINCIPAL RESPONSIBILITIES:

• Responsible for coordinating an effective and efficient grant application process throughout the organization, including monitoring opportunities, tracking submissions, and reporting.
  • Proactively monitor and research funding sources from all eligible sources including but not limited to the Federal and Provincial governments. 
  • Share grant opportunities with appropriate service areas and external agencies when relevant.
• With an interdepartmental approach, lead the preparation, review and submission of grant applications and supporting compliance with funding requirements, in alignment with the County’s Strategic Plan and Advocacy Framework.
• Maintain a system to track and manage grant applications including deadlines, application requirements, reporting requirements, and application outcomes.
• Collaborate with internal partners when relevant to prepare reports for presentations to Council for application approval and/or expenditure authority if required.
• Oversee departmental adherence to funding guidelines and monitor grant related expenditures in collaboration with Finance.
• Compile and present relevant data, reports and updates as required.
• Establish and maintain contacts and develop working relationships with key staff in various governmental agencies and organizations offering grant programs.
• Research and evaluate best practices to improve grant submission outcomes.
• Provide additional support to advocacy related initiatives including letter writing, document preparation and data collection.
• Liaise with Area Municipalities, Provincial/Federal government representatives, internal stakeholders, community stakeholders, and members of the public as necessary and appropriate.
• Receives and attempts to resolve concerns and questions related to the grant process in a timely and responsive manner.  Refers and escalates to the appropriate individual as necessary.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Post-secondary education in English, Communications, Public Administration, or related field.
• Progressive experience writing, researching and creating grant applications. Experience within a municipal setting is an asset.
• An equivalent combination of education and experience may be considered.
• Demonstrated ability to identify and collaborate with internal and external partners to prepare grant applications.
• Knowledge of relevant trends and best practices, legislation and regulations, as they relate to this position.

COMPETENCIES FOR SUCCESS:

• Ability to demonstrate the required core and leadership competencies for this position in alignment with Oxford County’s competency framework.
• Core competencies include teamwork, communication, innovation, service excellence, accountability and integrity, and inclusivity.

WORKING CONDITIONS:

• Works in an office or hybrid environment.