Payroll Analyst

POSITION DESCRIPTION

Department: Financial Services
Reports to: Associate Manager of Financial Operations
Effective Date: February 2026
Positions Supervised: 0
Revised Date: N/A

POSITION SUMMARY:

Oversees the accounting, pension and reporting requirements within the payroll service. As a subject matter expert, the analyst is responsible for issue resolution and continuous improvement on payroll accounting and pension related items. 

PRINCIPAL RESPONSIBILITIES:

• Act as the subject matter expert on payroll accounting and pensions and escalation point to resolve issues, continuously looking for improvements in operational processes.
  
  • Collaborate with employees to prepare and consolidate the annual salaries budget, including maintenance of budget software.
  • Develops internal payroll financial reports to assist departments in managing their business on an on-going basis as well as to support them forecast projections of revenue and expenses.
• Responsible for payroll posting to the General Ledger (GL) and all payroll account reconciliations.
• Ensure management and legislative compliance of all payroll remittances, reporting documents, audits and internal and external reporting requirements including pensionable and insurable earnings review (PIER).
• Responsible for management and reconciliation of year-end financial reporting.
• Promotes teamwork and integration between units within the division and with other parties participating in cross-functional initiatives.
• Responsible for oversight of Ontario Municipal Employees’ Retirement System (OMERS) accounting administration and transactions relating to pension plan contributions, compliance reporting and annual reconciliation of contributions to remittances.
• Responsible for the overall annual management and reconciliation of employee T4 slips.
• Develops and implements internal payroll and pension procedures and control policies. Ensures internal controls, system standards and policies are maintained and that audit requirements are met. Assesses control procedures associated with each major payroll and pension function; develops and implements improvements as appropriate.
• Develop/maintain standard operating procedures, including documentation of key payroll process flow maps and identify process improvement initiatives and define standards for new processes.
• Develops and recommends corporate policies and implementation strategies related to payroll and pension.
• Ensure that all accounting functions related to payroll, including position management, payroll financials, reconciliation of accounts, pension and government remittance are managed appropriately.
• Leads the automation of real-time analysis and variance reporting as it relates to payroll.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Post-secondary education in Accounting or related field. Chartered Professional Accountant (CPA) designation and/or a Payroll certification (i.e. Payroll Leadership Professional (PLP) or Payroll Compliance Practitioner (PCP) would be an asset.
• Experience working in a municipal environment with progressive experience in accounting or payroll is an asset. 
• Experience with an Enterprise Resource Planning (ERP) system working in a large, complex, unionized environment is preferred.
• An equivalent combination of education and experience may be considered.  
• Excellent project planning skills and the ability to manage complex conflicting priorities.
• Effective communication and interpersonal skills are required to work effectively with senior management and employees at all levels.
• Well-developed organizational, planning, analytical and research skills.
• Ability to multi-task, work independently and in a team that is required to be flexible and meet tight deadlines in a fast-paced working environment.

COMPETENCIES FOR SUCCESS:

• Ability to demonstrate the required core and leadership competencies for this position in alignment with Oxford County’s competency framework.
• Core competencies include teamwork, communication, innovation, service excellence, accountability and integrity, and inclusivity.

WORKING CONDITIONS:

• Works in an office or hybrid environment.
• Work involves interaction with computer systems requiring considerable attention to detail.
• Travel within Oxford County to attend meetings will be required on occasion.