Supervisor of Payroll

POSITION DESCRIPTION

Department: Corporate Services
Reports to: Senior Manager of Financial Services
Effective Date: January 8, 2025
Positions Supervised: 2
Revised Date: June 2, 2025 

POSITION SUMMARY:

Oversees and ensures the effective and efficient delivery of the accounting, pension and reporting requirements within the payroll service. As a subject matter expert, the Supervisor is responsible for issue resolution and continuous improvement on payroll accounting and pension related items.

KEY ACCOUNTABILITIES:

• Oversee the accurate and timely payment for all Oxford County employees.
• Ensures payroll and pension compliance with Federal/Provincial statutes and regulations, municipal by-laws and policies/procedures. Responds strategically to emerging business specific legislative, regulatory and policy changes by assessing the impacts on payroll and pension practices; develops and implements strategies as appropriate. 
• Act as the subject matter expert on payroll accounting and pensions and escalation point to resolve issues, continuously looking for improvements in operational processes. 
• Direct supervisory responsibilities including hiring, performance management, coaching, employee relations, mentoring and professional development of non-union staff. 
• Responsible for payroll posting to the General Ledger and all payroll account reconciliations.
• Ensure management and legislative compliance of all payroll remittances, reporting documents, audits and internal and external reporting requirements including Pensionable and Insurable Earnings Review (PIER).
• Responsible for management and reconciliation of year-end financial reporting.
• Promotes teamwork and integration between units within the division and with other parties participating in cross-functional initiatives.
• Responsible for oversight of Ontario Municipal Employees Retirement System OMERS accounting administration and transactions relating to pension plan contributions, compliance reporting and annual reconciliation of contributions to remittances. 
• Responsible for the overall annual management and reconciliation of employee T4 slips.
• Develops and implements internal payroll and pension procedures and control policies. Ensures internal controls, system standards and policies are maintained and that audit requirements are met. Assesses control procedures associated with each major payroll and pension function; develops and implements improvements as appropriate
• Develop/maintain standard operating procedures, including documentation of key payroll process flow maps and, identify process improvement initiatives and define standards for new processes. 
• Develops and recommends corporate policies and implementation strategies related to payroll and pension. 
• Ensure that all accounting functions related to payroll, including position management, payroll financials, reconciliation of accounts, pension and government remittance are managed appropriately. 
• Leads the automation of real-time analysis and variance reporting as it relates to payroll. 
• Performs other duties as assigned.

QUALIFICATIONS FOR SUCCESS:

• Post-secondary education in accounting or related field, Chartered Professional Accountant (CPA) designation and/or a Payroll certification (i.e. Payroll Leadership Professional (PLP) or Payroll Compliance Practitioner (PCP)). 
• Experience working in a municipal and unionized environment with progressive experience in accounting or payroll is an asset. An equivalent combination of education and experience may be considered. 
• Excellent project planning skills and the ability to manage complex conflicting priorities. 
• Effective communication and interpersonal skills are required to work effectively with senior management and employees at all levels.
• Well-developed organizational, planning, analytical and research skills. 
• Ability to multi-task, work independently and in a team is required as is flexibility to accommodate changing priorities and tight deadlines in a fast paced working environment. 
• Experience with an Enterprise Resource Planning (ERP) system working in a large, complex, unionized environment.

COMPETENCIES FOR SUCCESS:

• Ability to demonstrate the required core and leadership competencies for this position in alignment with Oxford County’s competency framework
• Core competencies include teamwork, communication, innovation, service excellence, accountability and integrity, and inclusivity
• Leadership competencies include strategic thinking, leading people, achieving results, project/process management, and fostering change.

WORKING CONDITIONS:

• Works in an office or hybrid environment.